Library District

According to the Library District and Library City Intergovernmental Agreement, the Library District Board shall organize and appoint a Library District Advisory committee consisting of one nominee from each Library City. The Library District Board shall appoint the individual nominated by the Library City governing body to fill the service area's representative seat. The Library District Advisory committee shall be responsible for meeting at least annually to consider: (i) the evaluation reports of participating libraries as submitted, (ii) any proposed changes to this Agreement pursuant to the amendment process, and (iii) any impact of the annexation or withdrawal of territory from the District.

Date: Jan. 23, 2017

Time: 7 p.m. to 8:30 p.m.

Place: Clackamas County Red Soils Campus
Development Services Building, Room 119

4. Public Comment-

   Citizen and community group sign-up forms will be available at each regular committee meeting. At the time on the agenda designated for public comment any member of the public desiring to address the committee must first be recognized by the Chairman and then state their name and address for the record. The committee has set a five-minute time limit for comments. It is requested that groups with like comments choose a spokesperson to present joint remarks.

   In general, committee members will not respond to comments made during the public comment agenda time, except to ask clarifying questions. Any public requests for committee action will be referred to staff for review before placing on a future agenda.

LINCC library hours, locations, and phone numbers.

Send an email to your local LINCC library.

• Canby Library Service Area
• Estacada Library Service Area
• Gladstone Library Service Area
• Happy Valley Library Service Area
• Hoodland Library Service Area
• Lake Oswego Library Service Area
• Ledding-Milwaukie Library Service Area
• Molalla Library Service Area
• Oak Lodge Library Service Area
• Oregon City Library Service Area
• Sandy Library Service Area
• West Linn Library Service Area
• Wilsonville Library Service Area

The Library District was established in 2008 when voters approved a countywide Library District for Clackamas County. 

• The Library District is a County Service District formed under ORS Chapter 451.
• The permanent rate approved by voters in November 2008 was $0.3974 dollars per thousand of assessed value.

The District functions as a fiscal agent by distributing property tax revenues raised to participating local governments who operate libraries within Clackamas County. The small city of Johnson City is the only area in Clackamas County that is not part of the Library District.  These funds are used for the operations and support of one Clackamas County Library branch, Oak Lodge, and 11 city libraries:

100% of all funds collected are distributed to public libraries within Clackamas County for library operations. As part of their explanation of the Library District proposal, the Board of County Commissioners indicated to voters that the County will provide all necessary administrative support to the Library District for the collection and distribution of property tax revenues and will provide staff support to the Library District Board and the Library District Advisory Committee. There is no operating budget and the Library District has no staff.

Budgets

Each year by June 30 the Board is required to adopt a budget for the upcoming fiscal year. Fiscal years run from July 1 through the following June 30. This annual budget serves as the foundation for the District's financial planning and control. The budget is prepared by fund in accordance with Oregon Budget Law.

Adopted budgets, presentations, notices and videos are available on the Clackamas County Budget Presentations page.

Financial Reports

The District is also required to have an annual independent audit and prepare an Annual Financial Report (AFR). The AFR provides information based upon the revenues and expenditures for government-wide and fiduciary activities in accordance with Government Auditing Standards.

The Library District of Clackamas County Report of Independent Auditors and Financial Statements with Supplementary Information is available on the Clackamas County Financial Report page.

Members

• Library District IGA
• Library District IGA Amendment No. 1 Tualatin
• Library District IGA Amendment No. 2 Damascus
• Library District IGA Amendment No. 3

Article I. Name

This organization shall be known as the Library District Advisory Committee (LDAC).

Article II. Purpose

As the recognized advisory board to the Clackamas County Library District Board the LDAC adopts the following purposes consistent with the policies and procedures of Clackamas County and/or the District for Advisory Committees: (IGA Section 1.2)

Section 1. To consider the evaluation reports of district libraries. (Section 2.3)

Section 2. To consider any proposed changes to the Intergovernmental Agreement (IGA) establishing the District between the County and member Cities. (Section 3.3)

Section 3. To consider any impact of the annexation or withdrawal of territory from the District. (Section 3.4 and 3.5)

Section 4. After consideration of changes to the District, to review service area maps and the distribution formula and to recommend any amendments to the IGA adjusting to such changes.

Section 5. To determine whether a newly-incorporated city qualifies as a service provider and to what extent the formula should be adjusted to allow for a distribution to such new service provider.

Article III. Membership

Section 1. The voting membership of LDAC shall consist of one representative or alternate nominated by the Library Service Provider and appointed by the District Board. The term of office shall be determined by the Provider.

Section 2. Non-voting participants may include the Network Manager and the chair of the Director's Group (DG) who act as liaisons. Non-voting participants may not hold office and may be excluded from executive session of the LDAC.

Section 3. Three consecutive unexcused absences by a Library Service Provider representative from regularly scheduled LDAC meetings will result in a request to that jurisdiction to appoint a new representative and alternate.

Article IV. Officers

Section 1. The elected officers of LDAC shall be a Chair and Vice Chair who shall be voting members of LDAC. Secretarial support shall be provided by the Network Manager's staff.

Section 2. The Chair shall establish the agenda with the assistance of the Network Manager and shall preside over meetings, select committee members and be responsible for all other business of the organization. The Vice Chair shall preside in the absence of the Chair.

Section 3. The officers shall hold office for a term of one year or until their successors are elected with the term commencing immediately after their election at the annual meeting.

Section 4. An officer may be removed for any reason by a two-thirds (2/3) vote of the LDAC representatives.

Section 5. In the event of a vacancy in the office of Chair the Vice Chair shall assume this office. A vacancy in the officer of Vice Chair shall be filled by LDAC election.

Article V. Election of Officers

Section 1. The election of officers shall be held as the first order of business following the reading of the minutes at the annual meeting.

Section 2. The officer of Chair may rotate among the representatives from the Library Service Providers.

Article VI. Meetings

Section 1. The LDAC shall meet at least annually (1.2).

Section 2. The LDAC membership may establish a meeting schedule to meet its needs.

Section 3. The District Board shall be invited to attend at least one meeting annually.

Section 4. Special meetings or executive sessions may be called by the Chair as needed or may be called upon written request of three (3) voting members; the purpose of the meeting shall be stated in the call. Except in cases of emergency, at least ten (10) days notice shall be given. All meetings shall be conducted in conformance with the State of Oregon's Public Meeting Laws. (ORS 192.610-690)

Section 5. A quorum shall consist of a majority of the voting members.

Article VII. Committees

Section 1. The Chair shall select members for all committees standing and special as deemed necessary.

Section 2. The Chair shall be an ex-officio member of all committees.

Article VIII. Parliamentary Authority

The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the LDAC in all matters in which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the LDAC may adopt.

Article IX. Amendment

These bylaws may be amended at any regular meeting of LDAC by a two-thirds (2/3) vote of those present and voting, provided notice of such amendment has been given in writing to all members at least ten (10) days prior to the meeting.

Article X. Dissolution

Dissolution of LDAC shall be governed by the IGA between Clackamas County and Library Cities.