Transportation Engineering

Section 1: Name, Purpose and History

The name of this organization shall be the Clackamas County Traffic Safety Commission (the “Commission”). Clackamas County Traffic Safety Commission is a County designated citizen commission whose purpose is to advise the Clackamas County Transportation Engineering Division on matters related to transportation safety for all modes of transportation utilizing the roadway system. This commission was formed in 1980.

Section 2: Membership

2.1 Number of Members: The Clackamas County Traffic Safety Commission shall consist of a minimum of ten (10) and up to twelve (12) private citizen members and up to three (3) high school student members, all of whom are residents of Clackamas County. The private citizen members shall be appointed by the Board of County Commissioners and shall be as representative as possible of the geographic, demographic and diverse characteristics of the County. The Board of County Commissioners, in such numbers and as it deems necessary, shall appoint the high school student members. The student member(s) shall for all purposes be treated as regular voting members of the Commission.

2.2. Term: Members selected to serve on the Traffic Safety Commission shall have a four (4) year term, with reappointment possible following completion of an application through the process established by Clackamas County Board of County Commissioners for all Advisory Boards and Commissions. The term length for high school student members shall be a minimum of three (3) months up to a maximum of one year, with reappointment possible.

2.3 Vacancies: Vacancies shall be filled through the process established by Clackamas County Board of County Commissioners for all Advisory Boards and Commissions. Applicants will be invited to a regularly scheduled Traffic Safety Commission meeting to be interviewed. Attending members shall vote to recommend appointment of applicants. The staff liaison shall forward the Commission’s recommendation to the Board of County Commissioners for formal appointment. New members will be notified of their appointment by Public and Government Affairs.

2.4 Absences: Three or more consecutive unexcused absences from regularly scheduled Clackamas County Traffic Safety Commission meetings will be grounds for removal of any Commission member. Three consecutive unexcused absences shall be noted as a lack of desire to continue membership in the Commission unless these absences can be adequately justified to the satisfaction of the Chair of the Clackamas County Traffic Safety Commission, who will be the primary arbiter in these cases.

Before any member is considered for release for any reason, they will be afforded the opportunity to appear before the Clackamas County Traffic Safety Commission and present their appeal for retention. The Clackamas County Traffic Safety Commission, as a whole, will make the final decision for retention of a member. Irregular attendance, failure to accept adequate functional membership responsibility, or disruptive attitude toward specified goals of the Clackamas County Traffic Safety Commission may also be considered as a basis for release from membership on the Clackamas County Traffic Safety Commission.

Any member, at their discretion, may propose the release from membership of any other member for cause. The entire basis for consideration of such release shall be considered by the Clackamas County Traffic Safety Commission as a whole and if approved by a majority of the quorum present, shall be acted on as described above.

Any member who anticipates in advance an absence from a regularly scheduled Clackamas County Traffic Safety Commission meeting should report that possibility to the staff liaison of the Clackamas County Traffic Safety Commission.

2.5 Leave of Absence for High School Student Members: High School student members may request a leave of absence from their commission term during the summer. A member on an approved leave of absence will not be treated as having resigned from the commission, will not be counted in establishing a quorum under 4.2, and will not be entitled to vote.

Section 3: Organization

3.1 Chair and Vice-Chair: At the first regular meeting of each calendar year the Clackamas County Traffic Safety Commission shall elect a chair and vice-chair for the ensuing year. The current chair shall announce the matter of the upcoming election during the last meeting of the calendar year. Nominations for the offices may be made at that time. Nominations may also be made at the elective meeting. If no person receives a majority vote for election on the first ballot, the two receiving the highest number of votes will be considered on a second ballot. The newly elected chair shall take office immediately upon election and conduct the balance of the meeting from that point forward.

The Chair shall preside over all meetings of the Commission and have the responsibility of the performance of such duties as prescribed in these Bylaws. The Chair will act as a point-of-contact between County officials and the Commission. The Vice-Chair shall aid the Chair and perform the duties of the Chair in his/her absence.

3.2 Staff Support: The County Engineering Division will provide a staff secretary or a commission member shall be appointed as secretary by the chair to serve during their term of office. The secretary shall have the following responsibilities:

• Take minutes of all meetings and record them in permanent electronic form

• Prepare an agenda for each scheduled meeting.

• Provide electronic notification of meetings.

• Maintain custody of all contracts, legal documents, resumes, copies of incoming and outgoing correspondence and all other documents and papers filed with the Clackamas County Traffic Safety Commission.

• Maintain membership records. • Prepare documents and reports needed by the Clackamas County Traffic Safety Commission.

• Assist with the preparation of an annual report to the Board of County Commissioners of program goals, activities and accomplishments.

Section 4: Meetings

4.1 Meeting Times: The Clackamas County Traffic Safety Commission will normally meet the first Wednesday of each calendar month during the year, at a time and place designated by the chair of the Clackamas County Traffic Safety Commission. If this date should conflict with a recognized holiday, the chair shall make an alternate date decision during the preceding meeting. The secretary shall assure that appropriate notice is provided to all interested persons and agencies. The Clackamas County Traffic Safety Commission shall meet not less than six (6) times per year and under no circumstances will meetings be held less frequently than quarterly.

4.2 Quorum: A quorum of the membership shall consist of a majority of the membership. Members must be present to form a quorum and conduct official business. A simple majority of the Commission members present shall provide the deciding vote on any subject brought beforethe Commission. The chair or presiding officer shall vote only in the case of a tie vote.

4.3 Meeting Conduct: The rules contained in the most current edition of Robert’s Rules of Order Newly Revised shall govern the Commission in all matters in which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Commission may adopt. The chair of the Clackamas County Traffic Safety Commission shall establish the agenda with the assistance of the vice-chair and secretary. The Commission shall attempt to complete all agenda business at each meeting. If the time for conducting required business exceeds a reasonable hour, the chair, or any member, may propose a carry-over of remaining business to a special meeting date to be designated, or to the next regularly scheduled meeting.

4.4 Bylaw Changes: Any member on any appropriate subject may propose bylaw modifications. Such proposals will be submitted in writing to the chair of the Clackamas County Traffic Safety Commission. The submitted proposals shall be read during the meeting at which they are first presented. Discussion of the proposals will be limited to clarification of intent and verbiage at that meeting. The staff liaison shall ensure that the proposal, as modified by the limited discussion in the meeting, be forwarded to each Clackamas County Traffic Safety Commission member and the Public and Government Affairs Department of the County along with a copy of the recorded minutes of the meeting. The proposed bylaw modifications shall be voted on at the next official meeting of the Clackamas County Traffic Safety Commission. If a majority of the quorum present approves the proposal, and no objection is received from the Board of County Commissioners, the proposed changes shall be incorporated into the Bylaws and will be effective immediately.

4.5 Meeting Minutes: Minutes of each meeting shall record the presence and absence of each member. They shall also document the business conducted at the meeting and a summary of the discussions and recorded decisions including proposed motions, seconds to the motion and discussions, dissentions and abstentions. Completed minutes shall be electronically conveyed to members prior to the next meeting.

4.6 Open Meeting Policy: All monthly meetings of the Clackamas County Traffic Safety Commission shall be open to the public. All Commission meetings shall be publicized in advance of the meeting date and shall be conducted in accordance with the State of Oregon’s Public Meeting laws.

4.7 County Department Participation: The Clackamas County Traffic Safety Commission will be aided in the conduct of its functions by designated County staff, or their representatives. These designated representatives will be ex-officio members of the Clackamas County Traffic Safety Commission and will be nonvoting. They will be designated by the DTD Assistant Director or their designee. The chair of the Clackamas County Traffic Safety Commission may request additional appointees to be designated representatives if such need appears desirable. These representatives will provide the Traffic Safety Commission with consulting services and assistance in their respective technical areas.

4.8 Non-County Governmental Participation: Other governmental agencies serving Clackamas County will be solicited by the Clackamas County Traffic Safety Commission to participate as ex-officio nonvoting members of the Clackamas County Traffic Safety Commission if their input can assist the Commission.

Section 5: Duties and Responsibilities

5.1 Overview: The primary duties and responsibilities of the Clackamas County Traffic Safety Commission shall be directed towards efforts to reduce injury and fatal crashes in Clackamas County. The Commission will use adopted plans such as the Clackamas County Transportation Safety Action Plan and Clackamas County Transportation System Plan as a basis for developing policies, programs and tasks for reducing injuries and fatalities due to crashes on the transportation system. All resources available to the Clackamas County Traffic Safety Commission will be directed toward this endeavor.

A “5E” approach including Education, Emergency Medical Services, Enforcement, Engineering and Evaluation shall be used to achieve safety goals. Collaboration with Clackamas County and its political subdivisions, their officials, civic leaders and organizations, private groups and individual citizens is important to this effort. Each agency, group and individual can provide specialized input and assistance to this effort. The Commission shall coordinate with the Clackamas Safe Communities Program, which focusses on the reduction of injuries and fatalities in Clackamas County, as well as existing community traffic safety organizations and other county, state and federal safety offices. The Commission shall encourage all political subdivisions in Clackamas County to implement traffic safety initiatives.

5.2 Safety Focus Areas: As needed, the Clackamas County Traffic Safety Commission will work toward organizing effective committees that involve representative countywide membership in the following functional areas:

• Alcohol/drugs and other impairments related to traffic safety
• Codes and laws
• Driver education
• Emergency Medical Services
• Roadway design, construction and maintenance
• Identification and surveillance of crash locations
• Pedestrian/bicycle safety
• Safe routes to school
• Traffic control devices
• Traffic records
• Safety culture

The voting members of the commission shall select members for all committees as deemed necessary. Other areas of interest may be added at the discretion of the Traffic Safety Commission. Members of these functional committees who are not Clackamas County Traffic Safety Commission members will be designated ex-officio Clackamas County Traffic Safety Commission members.

The Clackamas County Traffic Safety Commission will examine each of the foregoing functional areas and goals set forth in the Clackamas County Transportation Safety Action Plan and/or similar safety-focused reports and establish an annual program and goals for immediate and long-range priorities. This program will serve as the direction for the Commission and accomplishments will be measured against these written programs and goals. If functional area committees appear to be short of goal attainment, efforts will be made to correct the situation by appropriate means.

5.3 Safety Partner Collaboration: The Clackamas County Traffic Safety Commission, through its chair and staff liaison, shall maintain contact with various County committees and agencies on highway traffic safety matters. This will be accomplished through formal and informal reports and meetings. The secretary will maintain these reports and reports of meetings, and pertinent portions will be extracted for inclusion in periodic and annual reports as required by various directives.

The Clackamas County Traffic Safety Commission shall coordinate with each Clackamas County safety organization, community, municipality and other recognized political, neighborhood or area subdivision within the County. Other political entities such as State, Federal and Metro will be targeted for inclusion and coordination in any on-going traffic safety programs conducted or supervised by the Clackamas County Traffic Safety Commission.

The Clackamas County Traffic Safety Commission, through its chair, will serve as an advisory body to the Clackamas County Traffic Engineer for the purpose of developing local actions necessary to implement traffic safety projects.

Section 6: Policies

The Clackamas County Traffic Safety Commission shall adopt and follow the general operating policies recommended by the Board of County Commissioners. Primary among these policies and key guidelines to the Clackamas County Traffic Safety Commission are the following:

• Operate as a non-profit, nonpolitical organization, devoted exclusively to accident prevention in traffic related instances.
• Operate in the general public interest serving the County as a whole. It shall serve no special Interest.
• Will not endorse any commercial products or enterprise.

Section 7: Authority to Bind

The Clackamas County Traffic Safety Commission, its members individually or collectively cannot commit Clackamas County, its officers or agents to financial obligation unless approved beforehand in writing for the express amount and purpose. Such approval must have the funding account and citation number approved. The Clackamas County Traffic Safety Commission may receive funds from sources unaffiliated with Clackamas County at various times. If this occurs, these funds may be used at the discretion of the Clackamas County Traffic Safety Commission, when approved in official meetings. These funds will not be commingled with county funds and must be accounted for. The County will be permitted to conduct an audit of such funds at any time.

Section 8: Prior Bylaws

The amended bylaws shall supersede all previous bylaws and become the governing rules for the Commission. ADOPTED this __________day of ____________, 2018 Clackamas County Traffic Safety Commission ___________________________________, Chair ___________________________________, Vice Chair

The Clackamas County Pedestrian/Bikeway Advisory Committee is an advisory committee with membership approved by the Clackamas County Board of Commissioners.

Purposes:

1. Advise County Departments;
2. Forum for bicycle and pedestrian related issues;
3. Increase awareness of pedestrian and bicycle needs in the County;
4. Monitor County progress toward active transportation goals.

Committee Membership:

The Pedestrian / Bikeway Advisory Committee shall be comprised of 6-10 members representing residents of Clackamas County from diverse geographic and occupational interests.

Appointments to the Committee:

Appointments, reappointments or vacancies shall be submitted to the Board of County Commissioners for appointment after applications are reviewed by the committee. Committee vacancies will be advertised in local newspapers and other media outlets. All applicants will be considered.

Term of Office:

Each term of office shall be four years in length. Each new term officially begins on January 1st of the calendar year following the date of appointment or reappointment to the position. Should a vacancy occur prior to the expiration date of any term, appointments recommended by staff and approved by the Board of County Commissioners shall be made to fill the unexpired term.

Officers:

The officers of the Committee shall consist of a Chairperson, to be elected bi-annually at the first meeting of each odd-numbered calendar year.

Duties of the Officers:

The Chairperson shall preside at all meetings, assist in agenda development, appoint sub-committees and assure notice is provided for all regular and special meetings. .

Meetings:

Regular meetings shall be held at the date and time set by the Chairperson. Special meetings may be called by the Chairperson or by a majority of the Committee. Meetings shall be at least once a quarter.

The deliberation of the Committee shall be recorded in a brief summary of the items discussed. Copies of such record shall be available to the County Commissioners and to 2 the public. A copy shall be retained in the Pedestrian / Bikeway Advisory Committee files. Specific recommendations from the Committee shall be drawn up separately and apart from the minutes.

All meetings of the Committee shall be open to the public. All Committee meetings shall be publicized in advance of the meeting date and shall be conducted in accordance with the State of Oregon’s Public Meeting laws. The Planning and Zoning, and Engineering Divisions of the Department of Transportation and Development shall ensure that appropriate notice is provided to all interested persons and agencies.

Quorum and Voting. A quorum shall be present at a meeting in order for the Committee to transact business. A quorum consists of a majority of all current members of the Committee. The Committee can take official action only with the affirmative vote of a majority of the quorum present at the meeting.

Absences:

Three consecutive, unexcused absences from the regular meetings shall constitute resignation from the committee.

Staff Support:

The Planning and Zoning, and Engineering Divisions of the Department of Transportation and Development shall provide support and technical advice to facilitate the activities of the advisory committee.

Rules and Procedures:

An attempt will be made to make decisions by consensus. Robert’s Rules of Order, Revised, will be used when no consensus can be reached.

Section 1: Name, Purpose and History

The name of this organization shall be the Clackamas County Traffic Safety Commission (the “Commission”). Clackamas County Traffic Safety Commission is a County designated citizen commission whose purpose is to advise the Clackamas County Transportation Engineering Division on matters related to transportation safety for all modes of transportation utilizing the roadway system. This commission was formed in 1980.

Section 2: Membership

2.1 Number of Members: The Clackamas County Traffic Safety Commission shall consist of a minimum of ten (10) and up to twelve (12) private citizen members and up to three (3) high school student members, all of whom are residents of Clackamas County. The private citizen members shall be appointed by the Board of County Commissioners and shall be as representative as possible of the geographic, demographic and diverse characteristics of the County. The Board of County Commissioners, in such numbers and as it deems necessary, shall appoint the high school student members. The student member(s) shall for all purposes be treated as regular voting members of the Commission.

2.2. Term: Members selected to serve on the Traffic Safety Commission shall have a four (4) year term, with reappointment possible following completion of an application through the process established by Clackamas County Board of County Commissioners for all Advisory Boards and Commissions. The term length for high school student members shall be a minimum of three (3) months up to a maximum of one year, with reappointment possible.

2.3 Vacancies: Vacancies shall be filled through the process established by Clackamas County Board of County Commissioners for all Advisory Boards and Commissions. Applicants will be invited to a regularly scheduled Traffic Safety Commission meeting to be interviewed. Attending members shall vote to recommend appointment of applicants. The staff liaison shall forward the Commission’s recommendation to the Board of County Commissioners for formal appointment. New members will be notified of their appointment by Public and Government Affairs.

2.4 Absences: Three or more consecutive unexcused absences from regularly scheduled Clackamas County Traffic Safety Commission meetings will be grounds for removal of any Commission member. Three consecutive unexcused absences shall be noted as a lack of desire to continue membership in the Commission unless these absences can be adequately justified to the satisfaction of the Chair of the Clackamas County Traffic Safety Commission, who will be the primary arbiter in these cases.

Before any member is considered for release for any reason, they will be afforded the opportunity to appear before the Clackamas County Traffic Safety Commission and present their appeal for retention. The Clackamas County Traffic Safety Commission, as a whole, will make the final decision for retention of a member. Irregular attendance, failure to accept adequate functional membership responsibility, or disruptive attitude toward specified goals of the Clackamas County Traffic Safety Commission may also be considered as a basis for release from membership on the Clackamas County Traffic Safety Commission.

Any member, at their discretion, may propose the release from membership of any other member for cause. The entire basis for consideration of such release shall be considered by the Clackamas County Traffic Safety Commission as a whole and if approved by a majority of the quorum present, shall be acted on as described above.

Any member who anticipates in advance an absence from a regularly scheduled Clackamas County Traffic Safety Commission meeting should report that possibility to the staff liaison of the Clackamas County Traffic Safety Commission.

2.5 Leave of Absence for High School Student Members: High School student members may request a leave of absence from their commission term during the summer. A member on an approved leave of absence will not be treated as having resigned from the commission, will not be counted in establishing a quorum under 4.2, and will not be entitled to vote.

Section 3: Organization

3.1 Chair and Vice-Chair: At the first regular meeting of each calendar year the Clackamas County Traffic Safety Commission shall elect a chair and vice-chair for the ensuing year. The current chair shall announce the matter of the upcoming election during the last meeting of the calendar year. Nominations for the offices may be made at that time. Nominations may also be made at the elective meeting. If no person receives a majority vote for election on the first ballot, the two receiving the highest number of votes will be considered on a second ballot. The newly elected chair shall take office immediately upon election and conduct the balance of the meeting from that point forward.

The Chair shall preside over all meetings of the Commission and have the responsibility of the performance of such duties as prescribed in these Bylaws. The Chair will act as a point-of-contact between County officials and the Commission. The Vice-Chair shall aid the Chair and perform the duties of the Chair in his/her absence.

3.2 Staff Support: The County Engineering Division will provide a staff secretary or a commission member shall be appointed as secretary by the chair to serve during their term of office. The secretary shall have the following responsibilities:

• Take minutes of all meetings and record them in permanent electronic form

• Prepare an agenda for each scheduled meeting.

• Provide electronic notification of meetings.

• Maintain custody of all contracts, legal documents, resumes, copies of incoming and outgoing correspondence and all other documents and papers filed with the Clackamas County Traffic Safety Commission.

• Maintain membership records. • Prepare documents and reports needed by the Clackamas County Traffic Safety Commission.

• Assist with the preparation of an annual report to the Board of County Commissioners of program goals, activities and accomplishments.

Section 4: Meetings

4.1 Meeting Times: The Clackamas County Traffic Safety Commission will normally meet the first Wednesday of each calendar month during the year, at a time and place designated by the chair of the Clackamas County Traffic Safety Commission. If this date should conflict with a recognized holiday, the chair shall make an alternate date decision during the preceding meeting. The secretary shall assure that appropriate notice is provided to all interested persons and agencies. The Clackamas County Traffic Safety Commission shall meet not less than six (6) times per year and under no circumstances will meetings be held less frequently than quarterly.

4.2 Quorum: A quorum of the membership shall consist of a majority of the membership. Members must be present to form a quorum and conduct official business. A simple majority of the Commission members present shall provide the deciding vote on any subject brought beforethe Commission. The chair or presiding officer shall vote only in the case of a tie vote.

4.3 Meeting Conduct: The rules contained in the most current edition of Robert’s Rules of Order Newly Revised shall govern the Commission in all matters in which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Commission may adopt. The chair of the Clackamas County Traffic Safety Commission shall establish the agenda with the assistance of the vice-chair and secretary. The Commission shall attempt to complete all agenda business at each meeting. If the time for conducting required business exceeds a reasonable hour, the chair, or any member, may propose a carry-over of remaining business to a special meeting date to be designated, or to the next regularly scheduled meeting.

4.4 Bylaw Changes: Any member on any appropriate subject may propose bylaw modifications. Such proposals will be submitted in writing to the chair of the Clackamas County Traffic Safety Commission. The submitted proposals shall be read during the meeting at which they are first presented. Discussion of the proposals will be limited to clarification of intent and verbiage at that meeting. The staff liaison shall ensure that the proposal, as modified by the limited discussion in the meeting, be forwarded to each Clackamas County Traffic Safety Commission member and the Public and Government Affairs Department of the County along with a copy of the recorded minutes of the meeting. The proposed bylaw modifications shall be voted on at the next official meeting of the Clackamas County Traffic Safety Commission. If a majority of the quorum present approves the proposal, and no objection is received from the Board of County Commissioners, the proposed changes shall be incorporated into the Bylaws and will be effective immediately.

4.5 Meeting Minutes: Minutes of each meeting shall record the presence and absence of each member. They shall also document the business conducted at the meeting and a summary of the discussions and recorded decisions including proposed motions, seconds to the motion and discussions, dissentions and abstentions. Completed minutes shall be electronically conveyed to members prior to the next meeting.

4.6 Open Meeting Policy: All monthly meetings of the Clackamas County Traffic Safety Commission shall be open to the public. All Commission meetings shall be publicized in advance of the meeting date and shall be conducted in accordance with the State of Oregon’s Public Meeting laws.

4.7 County Department Participation: The Clackamas County Traffic Safety Commission will be aided in the conduct of its functions by designated County staff, or their representatives. These designated representatives will be ex-officio members of the Clackamas County Traffic Safety Commission and will be nonvoting. They will be designated by the DTD Assistant Director or their designee. The chair of the Clackamas County Traffic Safety Commission may request additional appointees to be designated representatives if such need appears desirable. These representatives will provide the Traffic Safety Commission with consulting services and assistance in their respective technical areas.

4.8 Non-County Governmental Participation: Other governmental agencies serving Clackamas County will be solicited by the Clackamas County Traffic Safety Commission to participate as ex-officio nonvoting members of the Clackamas County Traffic Safety Commission if their input can assist the Commission.

Section 5: Duties and Responsibilities

5.1 Overview: The primary duties and responsibilities of the Clackamas County Traffic Safety Commission shall be directed towards efforts to reduce injury and fatal crashes in Clackamas County. The Commission will use adopted plans such as the Clackamas County Transportation Safety Action Plan and Clackamas County Transportation System Plan as a basis for developing policies, programs and tasks for reducing injuries and fatalities due to crashes on the transportation system. All resources available to the Clackamas County Traffic Safety Commission will be directed toward this endeavor.

A “5E” approach including Education, Emergency Medical Services, Enforcement, Engineering and Evaluation shall be used to achieve safety goals. Collaboration with Clackamas County and its political subdivisions, their officials, civic leaders and organizations, private groups and individual citizens is important to this effort. Each agency, group and individual can provide specialized input and assistance to this effort. The Commission shall coordinate with the Clackamas Safe Communities Program, which focusses on the reduction of injuries and fatalities in Clackamas County, as well as existing community traffic safety organizations and other county, state and federal safety offices. The Commission shall encourage all political subdivisions in Clackamas County to implement traffic safety initiatives.

5.2 Safety Focus Areas: As needed, the Clackamas County Traffic Safety Commission will work toward organizing effective committees that involve representative countywide membership in the following functional areas:

• Alcohol/drugs and other impairments related to traffic safety
• Codes and laws
• Driver education
• Emergency Medical Services
• Roadway design, construction and maintenance
• Identification and surveillance of crash locations
• Pedestrian/bicycle safety
• Safe routes to school
• Traffic control devices
• Traffic records
• Safety culture

The voting members of the commission shall select members for all committees as deemed necessary. Other areas of interest may be added at the discretion of the Traffic Safety Commission. Members of these functional committees who are not Clackamas County Traffic Safety Commission members will be designated ex-officio Clackamas County Traffic Safety Commission members.

The Clackamas County Traffic Safety Commission will examine each of the foregoing functional areas and goals set forth in the Clackamas County Transportation Safety Action Plan and/or similar safety-focused reports and establish an annual program and goals for immediate and long-range priorities. This program will serve as the direction for the Commission and accomplishments will be measured against these written programs and goals. If functional area committees appear to be short of goal attainment, efforts will be made to correct the situation by appropriate means.

5.3 Safety Partner Collaboration: The Clackamas County Traffic Safety Commission, through its chair and staff liaison, shall maintain contact with various County committees and agencies on highway traffic safety matters. This will be accomplished through formal and informal reports and meetings. The secretary will maintain these reports and reports of meetings, and pertinent portions will be extracted for inclusion in periodic and annual reports as required by various directives.

The Clackamas County Traffic Safety Commission shall coordinate with each Clackamas County safety organization, community, municipality and other recognized political, neighborhood or area subdivision within the County. Other political entities such as State, Federal and Metro will be targeted for inclusion and coordination in any on-going traffic safety programs conducted or supervised by the Clackamas County Traffic Safety Commission.

The Clackamas County Traffic Safety Commission, through its chair, will serve as an advisory body to the Clackamas County Traffic Engineer for the purpose of developing local actions necessary to implement traffic safety projects.

Section 6: Policies

The Clackamas County Traffic Safety Commission shall adopt and follow the general operating policies recommended by the Board of County Commissioners. Primary among these policies and key guidelines to the Clackamas County Traffic Safety Commission are the following:

• Operate as a non-profit, nonpolitical organization, devoted exclusively to accident prevention in traffic related instances.
• Operate in the general public interest serving the County as a whole. It shall serve no special Interest.
• Will not endorse any commercial products or enterprise.

Section 7: Authority to Bind

The Clackamas County Traffic Safety Commission, its members individually or collectively cannot commit Clackamas County, its officers or agents to financial obligation unless approved beforehand in writing for the express amount and purpose. Such approval must have the funding account and citation number approved. The Clackamas County Traffic Safety Commission may receive funds from sources unaffiliated with Clackamas County at various times. If this occurs, these funds may be used at the discretion of the Clackamas County Traffic Safety Commission, when approved in official meetings. These funds will not be commingled with county funds and must be accounted for. The County will be permitted to conduct an audit of such funds at any time.

Section 8: Prior Bylaws

The amended bylaws shall supersede all previous bylaws and become the governing rules for the Commission. ADOPTED this __________day of ____________, 2018 Clackamas County Traffic Safety Commission ___________________________________, Chair ___________________________________, Vice Chair

ARTICLE I

The name of the organization shall be the Clackamas County Service District No. 5 (CCSD#5) Budget Committee.

ARTICLE II

PURPOSE. The purpose of the Clackamas County Service District No. 5 Budget Committee is to advise the Board of County Commissioners (BCC) in regard to the budget needs of the CCSD#5.

GOALS. The goals of the CCSD#5 Budget Committee are as follows:

Act as an advisory board to the Board of County Commissioners and others on matters affecting the CCSD#5 annual budget.

ARTICLE Ill

MEMBERSHIP. Membership shall consist of the five members of the Board of County Commissioners and five citizen members and shall be as representative as possible of the geographic, demographic and philosophical entities of the County and the Cities of Happy Valley and Damascus.

1. Members of the CCSD#5 Budget Committee shall be selected from a pool of applicants solicited, received and appointed Clackamas County Service District staff. Membership in the CCSD#5 Budget Committee shall be open to anyone who is a resident of the County, and/or within the cities of Happy Valley and/or Damascus.
2. Membership shall not be limited by race, creed, color, sex, age, heritage, national origin or income. All new members applying or the Committee will be required to show proof of eligibility.
3. Members shall have an appointment term of three (3) years which shall expire on third year from the date of appointment. Members may seek reappointment for a maximum of two consecutive terms. Current members seeking a new term on the CCSD#5 Budget Committee shall submit an application at least thirty (30) days prior to the expiration of their current term.

The Chairperson may call special meetings at any time upon the request of two (2) of the officers or any three (3) members of the CCSD#5 Budget Committee. Minutes of all meetings shall be kept and shall be available for public inspection as required by ORS 192.650 of the Oregon Public Meetings Law. A copy of all meeting minutes shall be provided to the County Public and Government Affairs Office.

QUORUM and VOTING. A quorum shall be present at a meeting in order for the CCSD#5 Budget Committee to transact business. A quorum consists of a majority of all members of the Committee, not just those present. Action may be taken by the committee at any regular meeting by a majority vote of those present and voting.

RECORDS. All records of the CCSD#5 Budget Committee shall be subject to disclosure except as allowed by exemptions of the Oregon Public Records Law.

ARTICLE VI

HEARING PROCESS AND PROCEDURE. The principles of parliamentary rules of procedures such as Robert's Rules of Order shall govern proceedings at any meeting of the CCSD#5 Budget Committee. The Chair shall be guided by these principles in deciding any procedural questions. The Chair's decision on procedural matters may be overruled by a majority of the members voting on the question. The Committee may establish a more detailed hearing procedure to provide for an orderly process for holding a public hearing. All meetings shall comply with the Oregon Public Meetings Law.

ARTICLE VII

AMENDMENTS. These bylaws may be amended. Proposed amendments shall be submitted to the County Counsel for approval. Upon approval of the County Counsel, the proposed amendments shall be approved by the members of the CCSD#5 Committee. However, the amendments shall not be in effect until approved by the Board of County Commissioners and that approval has been communicated back to the Chairperson.

The amended bylaws shall supersede all previous bylaws and become the governing rules for the Committee.

The Clackamas County Pedestrian/Bikeway Advisory Committee is an advisory committee with membership approved by the Clackamas County Board of Commissioners.

Purposes:

1. Advise County Departments;
2. Forum for bicycle and pedestrian related issues;
3. Increase awareness of pedestrian and bicycle needs in the County;
4. Monitor County progress toward active transportation goals.

Committee Membership:

The Pedestrian / Bikeway Advisory Committee shall be comprised of 6-10 members representing residents of Clackamas County from diverse geographic and occupational interests.

Appointments to the Committee:

Appointments, reappointments or vacancies shall be submitted to the Board of County Commissioners for appointment after applications are reviewed by the committee. Committee vacancies will be advertised in local newspapers and other media outlets. All applicants will be considered.

Term of Office:

Each term of office shall be four years in length. Each new term officially begins on January 1st of the calendar year following the date of appointment or reappointment to the position. Should a vacancy occur prior to the expiration date of any term, appointments recommended by staff and approved by the Board of County Commissioners shall be made to fill the unexpired term.

Officers:

The officers of the Committee shall consist of a Chairperson, to be elected bi-annually at the first meeting of each odd-numbered calendar year.

Duties of the Officers:

The Chairperson shall preside at all meetings, assist in agenda development, appoint sub-committees and assure notice is provided for all regular and special meetings. .

Meetings:

Regular meetings shall be held at the date and time set by the Chairperson. Special meetings may be called by the Chairperson or by a majority of the Committee. Meetings shall be at least once a quarter.

The deliberation of the Committee shall be recorded in a brief summary of the items discussed. Copies of such record shall be available to the County Commissioners and to 2 the public. A copy shall be retained in the Pedestrian / Bikeway Advisory Committee files. Specific recommendations from the Committee shall be drawn up separately and apart from the minutes.

All meetings of the Committee shall be open to the public. All Committee meetings shall be publicized in advance of the meeting date and shall be conducted in accordance with the State of Oregon’s Public Meeting laws. The Planning and Zoning, and Engineering Divisions of the Department of Transportation and Development shall ensure that appropriate notice is provided to all interested persons and agencies.

Quorum and Voting. A quorum shall be present at a meeting in order for the Committee to transact business. A quorum consists of a majority of all current members of the Committee. The Committee can take official action only with the affirmative vote of a majority of the quorum present at the meeting.

Absences:

Three consecutive, unexcused absences from the regular meetings shall constitute resignation from the committee.

Staff Support:

The Planning and Zoning, and Engineering Divisions of the Department of Transportation and Development shall provide support and technical advice to facilitate the activities of the advisory committee.

Rules and Procedures:

An attempt will be made to make decisions by consensus. Robert’s Rules of Order, Revised, will be used when no consensus can be reached.